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5 - 10 July 2026
Copenhagen, Denmark

Onsite Services

Find information about how to navigate the onsite conference experience in Copenhagen, Denmark

Onsite services information

Find details about registration, speaker check-in, poster presentations, and other helpful information needed to navigate onsite.

Two individuals engaged in conversation at a professional event. One person, with long brown hair tied back and wearing a white shirt, faces away from the camera. The other, wearing a black blazer and holding an ID badge, faces the camera.

Badge pick up and registration hours

Bella Center, Ground Floor, Foyer 3

Saturday  4 July 15:00 – 18:00
Sunday  5 July 07:00 – 17:00
Monday  6 July 07:30 – 17:00
Tuesday  7 July 07:30 – 17:00
Wednesday 8 July 08:00 – 17:00
Thursday  9 July 08:00 – 17:00
Friday  10 July 08:00 – 16:00

Helpful information while at the event

In This Section

SPIE Cashier

Bella Center, Ground Floor, Foyer 3
Location: registration area

Open during registration hours.

Registration payments

If you are planning to register onsite, please do so at the “Need to Register” laptop station.

    • Your credit card payment will be processed during registration.
    • If you wish to pay with cash or check, you will be directed to the Cashier once you have completed registration for final payment.

If you have already registered and wish to add a course, workshop, or special event, you may do this online by signing into your SPIE account.

Receipt and Certificate of Participation

Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Participation may obtain those at the Cashier.

Badge Corrections

Badge corrections can be made at the Cashier. Please mark your badge with your changes before approaching the counter.

Speaker Check-in and Preview Station

Location: Hall B, B3-M10

Open during registration hours.

All speakers must visit Speaker Check-In to preview their slide presentation at least two hours before their scheduled session, or the day prior if presenting in the first session.

  • If you did not submit your presentation online by the deadline, you can submit it at Speaker Check-In and preview it.
  • If an issue is discovered during preview of your slide presentation, you may re-submit it.
  • Staff will be available for assistance.

Important: Speakers may not use personal devices for presentation.

All conference rooms are equipped with:

  • Laptop
  • Projector and screen
  • Lapel microphone
  • Laser pointer

Internet access

Complimentary wireless internet access provided in lobbies on the conference room level and in the exhibition hall. Instructions will be posted onsite.

SPIE Conference and Exhibition App

This useful tool allows you to search and browse the program, special events, participants, exhibitors, courses, and more. It is free and available for iPhone and Android phones. Build your personalized schedule and sync with the online MySchedule tool. Download the app

Our SPIE App team will be onsite and available to answer any questions at on its use or navigation and how to get the best user experience. We welcome your feedback. Please check in at the registration area for developer location.

SPIE Course Materials

Location: Bella Center, Ground Floor, Foyer 3
Open during registration hours. 
Browse course offerings or learn more about SPIE courses available online.

Onsite childcare and SPIE Family Care Grant

The Nanny Agency daycare service provides flexible childcare service in Copenhagen. Refer to this overview document for rates, terms, and contact details.

SPIE believes that individuals with caregiving responsibilities should have an equal opportunity to share their research and participate in conferences.

SPIE Members: If you are planning to attend a meeting and need dependent care, all SPIE Members may consider applying for an SPIE Family Care Grant.

Learn more: SPIE Family Care Grant

Limited business services

Location: 1st Floor of the AC Bella Sky Hotel

Quiet Room

Location: still determining location

The Quiet Room is intended for silent meditation, reflection, and prayer. No mobile devices or computer use is allowed, and no food nor beverages are allowed.

Gender neutral restrooms

Location: available throughout the foyer areas

Urgent message line

An urgent message line is available during registration hours: +1 360 685-5529

Lost and Found

Location: Bella Center, Ground Floor, Foyer 3

Open during registration hours. 

Found items will be kept at SPIE Cashier in the registration area during the meeting and available only during registration hours. At the end of the meeting, all found items will be turned over to Bella Security: bc@bellacenter.dk.

Food and beverage services

Complimentary coffee daily

Beverage breaks will be near conference rooms. Coffee service is available only in exhibition hall during exhibition open hours.