On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.
Jump to: Exhibitor dashboard | Plan your space | Lead retrieval | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show
Palais de la Musique et des Congrès
Place de Bordeaux, 67082
Strasbourg, France
Tue. 14 April | 10.00–17.00
Wed. 15 April | 10.00–16.00
Browse: exhibitors
Browse: exhibitors
View: floorplan
View: floorplan
| Update exhibitor listing | Open |
| Request visa invitation letter | Open |
| Reserve hotel accomodation | Open |
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Available |
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| Submit certificate of insurance | Available |
| Ship to advance warehouse: Shipping and Material Handling and Freight Order Form |
Available |
| View booth staff roster, via the Exhibitor Dashboard | Available |
Payment, deposit, and refund dates
View the exhibition policies page to learn more.
SPIE provides lead retrieval services to all exhibitors at no additional charge to your exhibit space. Available through the SPIE Conference App, making it easy and convenient to capture leads all week, even outside the exhibit floor!
IMPORTANT
Be sure to open the SPIE Conference App and confirm you have the leads tab showing before arriving onsite. It is necessary to use the same account used to register for the event. If you do not have the leads tab, email exhibitions@spie.org for assistance.
Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.
Audio Visual
Strasbourg Events/Service Exposants
Tel: +33 (0)3 88 37 21 77
E-Mail: exposantsMA@strasbourg-events.com
Lead Retrieval
SPIE Lead Retrieval
+1 360 676 3290
leadretrieval@spie.org
Service Contractor
Strasbourg Events/Service Exposants
Tel : +33 (0)3 88 37 21 77
E-mail: exposantsMA@strasbourg-events.com
See all official contractors
Download the complete list of contractors
Make sure your staff are set for a busy week
Booth staff registration
Send a reminder to your booth staff to register. Download this e-postcard to share with staff.
Reserve housing
Book your housing in the SPIE block at reduced rates.
Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.
Download the SPIE Conference app
Organize your week. Browse exhibitors and the programme.
SPIE exhibition policies
Exhibitor contract terms, conditions, and policies.
Hours of operation
Registration hours, set-up and dismantle hours.
Move in / Move out schedule
Freight delivery hours and map
Download e-postcard
Customizable. Copy/paste into Outlook and send to your customers.
Email and web resources
Customizable. Add to your email signature, website, other marketing collateral.
Download event logo
For print and digital promotions.
Social media tips
View our tip sheet for promoting your participation on social media.
Showcase your product on the Exhibition floor. Fee required. Learn more in your dashboard.
Many opportunities to reach your target audience. | Learn more
Online and print options: view pricing and options in the 2026 Media Kit.
Amanda Summers
Exhibition Manager,
SPIE Europe
+44 (0)29 2089 4747
amanda@spieeurope.org
Jane Morrison
Exhibition Coordinator,
SPIE Europe
+44 (0)29 2089 4747
jane@spieeurope.org
Tables: One table, two chairs, carpet, waste basket, and company ID sign included. Utilities not included.
Shell Stands: Hard walls, lighting, company ID sign, electricity, carpet, and wastebasket included. Additional utilities and furnishings not included.
Raw Space: Utilities and booth furnishings not included. Exhibitors are required to carpet exhibit space.
Offerings may differ per event, please refer to the Display Rules & Regulations specific to your event (available on the Exhibitor Logistics page).
SPIE Lead Retrieval, non-author technical pass(es), online Exhibitor listing, a basic company listing in the optics.org buyers guide, discounted housing when booking in the block, and other promotional opportunities and sponsorships.
See the Exhibition Display Guidelines for rules and regulations of your exhibit space. For further assistance, contact exhibitions@spie.org.
Furnishings, electrical, and other display items can be ordered through the Exhibitor Manual. Exhibitor Liaisons will be notified when the Exhibitor Manual is available; it will also be posted on the Exhibitor Logistics page and in the Exhibitor Dashboard.
The preferred method is to ship your freight to the Advance Warehouse. Refer to the Exhibitor Manual Freight and Shipping section for shipping labels, costs, and deadlines.
If shipping direct to show site, freight is only accepted during exhibitor move-in and may incur additional fees. Please refer to the Exhibitor Manual for move-in dates and times.
Yes. If you order raw space and wish to install/dismantle your exhibit display, please contact your Exhibition Manager to discuss set-up and dismantling logistics.
Yes. If you wish to deliver your own stand material, please contact the Exhibition Manager to discuss logistics in relation to the venue.
SPIE’s approved freight provider offers discounted shipment rates and a material handling service. Refer to the Exhibitor Manual for material handling forms and rates.
Exhibitors are not allowed to begin pack-up prior to the close of the show.
All attendees, including booth staff, must register themselves via the event registration page. Exhibitor Liaisons can assign technical passes to booth staff in the Exhibitor Dashboard.
Do not leave valuables unattended, including laptops. Event security is provided for the venue, but you and your staff are responsible for any valuables left in your exhibit space.
Available Sponsorship & Promotional opportunities are listed on the Exhibitor Logistics page. Please contact spiesales@spie.org for sponsorship details.
You may download, view, and email your invoice in the Exhibitor Dashboard. Login to the Exhibitor Dashboard, find the related event, and click on Review Exhibitor Invoice. Credit card payments can be made in the Exhibitor Dashboard or at https://spie.org/payment. SPIE accepts credit card, cheque, and wire transfers. A 2.5% processing fee is incurred for credit card payments.
Liability insurance is required to exhibit at all SPIE events. Log in to the Exhibitor Dashboard to upload your certificate of liability insurance.
Contracted exhibitors are allowed to share their exhibit space with co-exhibitors. A co-exhibitor application form and payment is required for each co-exhibiting company. To request a co-exhibitor form, contact spiesales@spie.org.