Information for authors and presenters

Information for authors, chairs, and committees: instructions, deadlines, and tips

An attendee listens to work being shared at SPIE Smart Structures + NDE

Prepare to share

On this page find links to instructions, important dates, and other information for a successful abstract submission as well as what you need to know for presenting at the meeting. Join your peers in Vancouver.

Guidelines for oral and poster presenters and a helpful to-do list.

Prepare to present

Why present and publish your work as part of SPIE Smart Structures?

Here's how submitting an abstract puts a spotlight on your work:

Your participation in the conference gains you international visibility
Your research becomes a part of the world's permanent scientific record
Your work will be indexed in all relevant scientific databases*

Make sure that your research gets timely publication in the SPIE Digital Library.

*SPIE partners with relevant scientific databases to ensure visibility for your research, including Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

Prepare to share your work

Submit an abstract

First step of being part of the program: write an abstract for your work.

Prepare to present

Guidelines for oral and poster presenters, a to-do list, and due dates.

Author reviewing manuscript submission guidelines for SPIE Smart Structures + NDE

Prepare your manuscript

Details and templates for preparing your paper for the SPIE Digital Library.

Chairs and committee members organize the conferences and present awards to authors at SPIE Smart Structures + NDE

Chairs and committees

Timelines and overview of your duties before and during the event.

Important dates

Abstracts due	10 September 2025
Registration opens	November 2025
Author notified and program posts online	24 November 2025
Submission system opens for manuscripts and poster PDFs*	12 January 2026
Poster PDFs due for spie.org preview and publication	18 February 2026
Manuscripts due	25 February 2026
Advance upload deadline for oral presentation slides**	13 March 2026

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in